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Evidence Guide: SISSSPA403A - Administer a team or group

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SISSSPA403A - Administer a team or group

What evidence can you provide to prove your understanding of each of the following citeria?

Identify administrative context of group or team activities.

  1. Review current contact details of players or participants and adjust as required according to organisational policies and procedures and relevant legislation.
  2. Distribute current player contact details to other team members and relevant personnel according to organisational policies and procedures.
  3. Access and analyse relevant information about the group or team activity.
  4. Promote team objectives in consultation with team or group members according to organisational policies and procedures.
  5. Convey relevant information to all team or group members using appropriate communication techniques.
  6. Communicate reports on team progress to all relevant personnel.
  7. Represent the team or group and its members in appeals and disputes according to organisational policies and procedures.
Review current contact details of players or participants and adjust as required according to organisational policies and procedures and relevant legislation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Distribute current player contact details to other team members and relevant personnel according to organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Access and analyse relevant information about the group or team activity.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Promote team objectives in consultation with team or group members according to organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Convey relevant information to all team or group members using appropriate communication techniques.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate reports on team progress to all relevant personnel.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Represent the team or group and its members in appeals and disputes according to organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Control the finances of a team or group.

  1. Consult relevant personnel to establish financial requirements of the team or group.
  2. Develop and document a team budget according to the resource management plan of the club or organisation.
  3. Implement fundraising activities according to the financial plans of the activity, club or organisation.
  4. Manage and document implementation of team budget according to organisational policies and procedures.
Consult relevant personnel to establish financial requirements of the team or group.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and document a team budget according to the resource management plan of the club or organisation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement fundraising activities according to the financial plans of the activity, club or organisation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage and document implementation of team budget according to organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage clothing and equipment requirements.

  1. Assess team or group clothing requirements and access and distribute to all members according to the requirements of the activity and organisational policies and procedures.
  2. Ensure team or group members are attired in team clothing at all competitive fixtures and official functions.
  3. Assess team or group equipment requirements and access and assemble according to the rules of the activity and participation conditions.
  4. Implement plans to maintain team clothing and equipment.
  5. Confirm availability of required equipment and venues at required times.
Assess team or group clothing requirements and access and distribute to all members according to the requirements of the activity and organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure team or group members are attired in team clothing at all competitive fixtures and official functions.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess team or group equipment requirements and access and assemble according to the rules of the activity and participation conditions.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement plans to maintain team clothing and equipment.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm availability of required equipment and venues at required times.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop plans to cope with contingencies.

  1. Identify possible contingencies and assess their potential impact on the team or group.
  2. Develop and document plans to respond to identified contingencies according to organisational policies and procedures.
Identify possible contingencies and assess their potential impact on the team or group.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and document plans to respond to identified contingencies according to organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate team or group objectives and plans.

  1. Implement evaluation methods that are appropriate to the nature of information sought.
  2. Review team or group objectives and plans in consultation with relevant personnel.
  3. Document evaluation results and seek feedback from team members.
  4. Make recommendations based on evaluation results and feedback as appropriate.
Implement evaluation methods that are appropriate to the nature of information sought.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review team or group objectives and plans in consultation with relevant personnel.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document evaluation results and seek feedback from team members.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make recommendations based on evaluation results and feedback as appropriate.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

utilises knowledge of requirements of group or team activity specific requirements to implement, monitor and evaluate the administrative aspects of a team or group that comply with budgetary constraints, team objectives and commitments and organisational plans

adapts communication strategies appropriate to the information needs of the team or group to convey information about group activities and commitments and to develop and implement a public relations plan for group or team activities

develops and administers a team budget responsibly including management of clothing and equipment requirements for the group of team and implements initiatives and activities to generate additional income

applies contingency management techniques to deal with a range of problems and issues that may impact on group or team activities.

Context of and specific resources for assessment

Assessment must ensure participation in multiple interactions with team members and relevant personnel that involve the provision of information and the implementation of team administrative aspects to demonstrate consistency of performance.

Assessment must also access to:

a coaching setting including a group or team of athletes participating in activities or competitions and relevant sport personnel

equipment and facilities to administer the team efficiently

sources of information about requirements of specific activities in relation to administration aspects

current organisational policies and procedures and relevant legislation that impact on the effective administration of team activities

organisational financial plans to develop a responsible budget for team activities.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

observation of interaction with team members and appropriate personnel to provide information about team activities

observation of planning, implementation and monitoring of group administrative activities

oral or written questioning to assess knowledge of the impact of organisational policies and procedures on team administration

portfolio containing evidence of a documented team budget

third-party reports from a supervisor detailing work performance.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

SISSSPA301A Coordinate regional touring athletes.

Guidance information for assessment

Required Skills and Knowledge

Required skills

communication skills to:

develop a rapport with team members and other relevant personnel

convey information to team members

access and confirm team requirements

handle disputes on behalf of the team

literacy skills to:

access and analyse information about requirements for the team activity

document a team budget and contingency plans

numeracy skills to develop and monitor team budgets

planning and organising skills to:

assess, access and confirm team requirements

manage the team budget

problem-solving skills to identify potential contingencies and develop strategies to respond to them

initiative and enterprise to implement fundraising activities to support group or team activities.

Required knowledge

legislation and organisational policies and procedures that impact on team administration to enable safe and compliant conduct of all activities

relevant activity rules, regulations, guidelines and participation conditions to enable efficient and effective administration

principles of budgeting in order to develop a budget incorporating all income and expenses

clothing and equipment requirements for competitions, training and travelling.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Organisational policies and procedures may include:

privacy provisions

personal records management

industry codes

activity rules

risk management

resource management

fund raising

financial initiatives

dispute resolution.

Relevant legislation may include:

occupational health and safety

privacy

freedom of information

anti-discrimination

insurance

industry control and regulating legislation

professional association regulations.

Relevant information may include:

rules of the group or team activity

participation conditions

format

location

registration status.

Team objectives may include:

practices

meetings

functions

competitive fixtures

team or group commitments

team or group cohesion.

Communication techniques may include:

verbal

written

visual.

Appeals and disputes may include:

disciplinary procedures

results of event

violations of code of conduct for the activity

breach of participation conditions.

Financial requirements may include:

transportation

food

maintenance and storage of equipment.

Team budget may include:

expenses

income.

Fundraising activities may include:

raffles

auctions.

Contingencies may include:

cancellations of fixtures

defaults

injuries and illness

availability of participants

incidents that attract media attention

disciplinary measures

insufficient funding secured.